5 Tips to Prepare for Your Office Relocation

Moving a company is a big job. You’re moving a large group of people that need coordinating and have a plethora of tasks to get done before and after the move. How will you do it?

Don’t worry, King’s Transfer Van Lines is here to give you expert advice and professional assistance for all your moving needs.

Here are some tips to get you thinking about the big day:

List, List, and List Some More

No matter what type of move you’re doing, it’s important to be organized, so make many lists. You’ll have better control over the situation and be able to keep track of everything without too much confusion.

Create a list at least six months in advance, and if you’re planning a commercial move, plan two years ahead of schedule. That way, you’ll have plenty of time to get everything done and deal with issues that come up. It’s important to continually track your progress up to and after the moving day with the status of each task clearly marked.

Take inventory of all the supplies and furniture. An easy way to accomplish this is by having each head of department perform the task. Compartmentalizing will simplify chaos every time.

Keep Your Employees in the Loop

Your employees play a crucial role in your business’s operations and moving office locations could pose some problems for them. Before you choose your office’s new location, meet with them to see if everyone can make the move. By letting them know ahead of time how big the space will be and where the new building is potentially located, they can make their own preparations, such as a new commuting routine with places for parking and the best transit lines taken into account. Examine the area’s location for your staff’s food, coffee, and even fitness options. Your employees will appreciate your consideration for their needs and be willing to make the move more easily.

Tip: Give your employees monthly announcements and friendly reminders so they are aware of the company’s progress for the move.

Maximize the Space

Depending on the size of your office space, you’ll want to make smart choices about the kind of furniture and equipment to purchase. You’ll want to think about the type of work environment you have to ensure your furniture matches. Which would be better for your space:

  • rectangular or wavy desks
  • lateral or vertical filing cabinets
  • flexible or rigid chairs
  • high-panel or low-panel cubicles

Re-visit the New Location

Before moving in, look over the new space with the building manager to make sure it’s clean and ready. Some things to look for are:

  • broken bulbs
  • leaks
  • safety hazards

The last thing you need are people tripping on exposed wires, or not being able to see. Confirming that the new space is read for you and your team will reduce the amount of headaches on moving day.

Tip: Ask to have the heat or AC on during the move in case the landlord turns it off for the weekend.

Hire the Movers

King’s Transfer Van Lines provides residential, commercial, and international moving services with experienced packers and specially-equipped vehicles. If you need assistance for your next move, call us today at 1-800-267-2957 or fill out our online form for your free quote.